June 1, 2020

Minutes of the June 1, 2020 General Meeting of the Tehachapi Mountain Chapter, CDS and of the Bear Valley Springs Dressage Club

Call to order: Chemaine Hurtado, President Time: 3:14 pm

In attendance: Melissa Auman, Kathy Carey, Tracy Donahue, Cathi Estes, Chemaine Hurtado, Morgan Hurtado, Alexis Milton, Lizzie Novotny, Janice Polletta, Kathe Rich, Karen Sweaney, Mary Thompson

Approval of the minutes of the January 14, 2020 Meeting: Janice Polletta, Second: Cathi Estes

AGENDA:
1. Financial reports: Tracy
TEHACHAPI MOUNTAIN CHAPTER · Treasurer's Report · June 1, 2020
BEGINNING BALANCE $449.20
Income $ 0.00
T-Shirts $213.50
Total Income $150.00
Expenses $ 0.00
Total Expenses $ 0.00
ENDING BALANCE $599.20
BVS DRESSAGE CLUB · Treasurer's Report · June 1, 2020
BEGINNING BALANCE $3,280.41
Total Income $ 0.00
Total Income $ 0.00
Total Expenses $ 479.00
ENDING BALANCE $2,801.44
Members: 25

2. Club Membership Renewals: Tracy
a. 25 BVSDC members

3. Equestrian Advisory Committee Update: Tracy
a. Nineteen vacancies at the Equestrian Center, with 6 coming in
b. The price of board has dropped $35.00 across all tiers
c. Arenas are groomed every Tuesday and Friday morning
d. The new marquee has been purchased and will be installed inside the fence by the gate
e. Mule Show
i. Pony Club is not sponsoring the mule show this year due to COVID-19
ii. Bishop Mule Days has been cancelled
iii. Only half the normal EC campsite are available (social distancing)

4. Chapter/Club T-shirts: Karen
a. Flyer on website
b. Flyer will be emailed to all members

5. June 28 Show: Janice
a. The situation is fluid due to COVID-19
i. 100+ new cases in Kern County in the past 24 hours
b. Kern County is in Phase 2 of reopening
i. Gatherings of ten or fewer permitted
1. That would prohibit the show
c. TMC/BVSDC is moving ahead with show plans in hope that Kern County will transition to Phase 3 by June 28
d. Butch has approved of our COVID-19 mitigation plans
i. Staff will have temperature monitoring and questionnaire
e. Show enrollment opens June 1, closes June14
i. The premiums are on the website
ii. Stabling is okay, no restrictions
f. Competitors will be encouraged to “show and go” per CDS
i. Competitors may bring only one person per competitor
ii. Juniors may bring a parent also
g. Physical distancing measures will be in place at the scoreboard and the grandstands
h. Physical distancing will be enforced in the EC Lounge
i. Only one competitor may enter at a time
i. Done Kordes is fabricating plexiglass sneeze guards for the judge’s booth
j. Gate and arena management for minimization of physical contact
i. Warm-up gate will be secured open
ii. The Ring Steward will be responsible for the arena gate
iii. The number of rider in the warm-up is up to TM/BVSDC discretion
iv. Need to investigate if the covered arena may be used for warm-up
k. Prizes and awards
i. Don Kordes will sponsor an Adult Amateur prize
ii. Freedom Feeders will make a donation of feeders
iii. Other options: Gift certificate to Riding Warehouse, canvas bag as prize?
l. Dressage court needs to be adjusted (this was subsequently accomplished)
m. Food for Judge and volunteers will be picked up at the Mullligan Room, other BYO

6. June 29 Clinic: Chemaine
a. Stabling okay, no restrictions
b. If show is cancelled, make clinic two days, June 28 & 29
c. Consider a pre-caprilli class
i. Test posted on website

7. Announcements:
a. Dressage court needs new footing
i. EC covers the expense but at limited intervals
ii. Consider a fund-raiser if we want new footing in the immediate future
iii. Committee established to plan fund raiser: Lisa, Kurt, Janice, Chemaine
iv. Date TBD
v. Possible exhibition ride at Triassic?
vi. Advertise through our website and local media
vii. Tri-valley event?
viii. Date: post Labor day

8. Adjournment: 4:40 pm