Minutes of the August 3, 2020 General Meeting of the Tehachapi Mountain Chapter, CDS and of the Bear Valley Springs Dressage Club

Call to order: Chemaine Hurtado, President Time: 6:31 pm
In attendance: Kathy Carey, Tracy Donahue, Kurt Herrmann, Chemaine Hurtado, Susan Holley, Chelsea Mers, Lizzie Novotny, Janice Polletta, Kathe Rich

Approval of the minutes of the July 13, 2020 Meeting: Janice Polletta, Second: Kathy Carey

AGENDA:
1. Financial reports: Tracy
TEHACHAPI MOUNTAIN CHAPTER
CORRECTED Treasurer's Report
August 1, 2020
BEGINNING BALANCE $516.46
Income
Refund from CDS
Insurance for June & July Shows $130.00
Total Income $130.00
Expenses
Total Expenses $ 0.00
ENDING BALANCE $646.46
BVS DRESSAGE CLUB
Treasurer's Report
August 1, 2020
BEGINNING BALANCE $2811.44
Income
Membership $ 60.00
July Clinic $2700.00
Total Income $2760.00
Expenses
Clinician Fee & Expenses $2194.00
Total Expenses $2194.00
ENDING BALANCE $3,377.44

2. Club and Chapter Membership: Tracy (BVSDC), Chemaine (TMC)
a. BVSDC: 31 members
b. TMC: 38 members

3. Equestrian Advisory Committee Update: Tracy & Kathy
i. Notify attendees to haul their poop & shaving home
ii. Clean up after your ride
iii. We will check and clean up at the end of show and clinic days
iv. Wash rack near barn is for BVS residents only.
v. Non-residents may use the wash rack in the campgrounds
b. Marquee has been installed: thanks, Kathy Carey!
i. Fence to be moved to behind the marquee
ii. Inform Butch of events to be posted
c. Kathy Carey will oil the horse sculpture at the dressage court entry
d. Equestrian Center now has only three vacancies
e. Arena grooming on Tuesday and Friday
f. The reserve fund will be used to redo the footing in the covered arena

4. Meeting Protocols: Chemaine et al
a. Tabled until next meeting

5. July 26 & 27 Barbi Breen Gurley Clinic Review & Critique: Janice, Chemaine
a. Positive feedback from riders and auditors
b. Riders are already signing up for next clinic
c. The use of the loudspeaker enabled auditing and physical distancing
d. We need to research speaker and microphone systems and set-ups

6. August 30 & 31 Clinic: Janice, Chemaine
a. Barbi Breen Gurley

7. Future Clinics: Chemaine, Janice
a. Buckaroos hold working equitation clinics, open to all riders
b. Ulf Wadeborn
c. Questionnaire to TMC/BVSDC clinicians?
d. Ideas for September clinic if show not possible
i. Cavaletti clinic with Erika Jansson?
e. Thanks to Chemaine for help with the clinic

8. EC Dressage Arena Upkeep: Janice
a. Butch & Luis: People are not cleaning up their horse poop
i. Always clean arenas
ii. Do not throw poop in dressage court down the hill: put it in the provided bucket
iii. Tracy: Groom dressage arena more frequently?
iv. Take down the arena after the next clinic for grooming

9. Future shows, 2021: Chemaine
a. Fourth Sunday of the month, starting in May

10. Dressage Court Footing Fundraiser: Lisa, Kurt, Janice, Chemaine
a. Tabled

11. Faucet Grip fundraiser: Chemaine
a. A product to make your faucet easier to turn
b. They are offering a fundraising opportunity to us.
c. Available at next clinic: $10 each, $5 to the chapter

12. Announcements:
a. Kathe will publish a newsletter featuring the clinic

13. Discussion:
a. none

14. Adjournment: 7:31 pm

Minutes of the July 13, 2020 General Meeting

Call to order: Chemaine Hurtado, President Time: 6:07 pm

In attendance: Sally Barton, Jill Barton, Kathy Carey, Tracy Donahue, Karen Duvall, David Feibush, Seelchen Feibush, Kurt Herrmann, Chemaine Hurtado, Janie Polletta, Kathe Rich, Kayla Solange, Tamara Solange, Crystal _________

Approval of the minutes of the June 1, 2020 Meeting:

AGENDA:
1. Financial reports: Tracy
BVS DRESSAGE CLUB - Treasurer's Report: July 1, 2020
BEGINNING BALANCE $2,801.44
Income
Membership $ 10.00
Total Income $ 10.00
Expenses
Total Expenses $ 0.00
ENDING BALANCE $2,811.44

TEHACHAPI MOUNTAIN CHAPTER - Treasurer's Report: July 1, 2020
BEGINNING BALANCE $ 599.20
Income $ 0.00
T-Shirts $ 196.00
June Clinic $2,500.00
Total Income $2,696.00
Expenses
T-Shirts $ 278.74
U. Wadeborn/June Clinic $2,500.00
Total Expenses $2,778.74
ENDING BALANCE $ 516.46
T-Shirt Summary
Sales $ 346.00
Costs $ 278.74
Profit $ 67.26
Clinic Summary
Rider Entries $2,500.00
Clinician Fee $2,500.00
Profit $ 0.00

2. Club Membership Renewals: Tracy
a. BVSDC: 35 members, 2 contributing members

3. Equestrian Advisory Committee Update: Tracy & Kathy
a. Cancelled, no update

4. Chapter/club t-shirts for the parade (or just because): Karen
a. Sales successful, thanks Karen!
b. Funds raised: $67.26

5. June 28 Show: Janice and Chemaine
a. Cancelled, clinic offered instead
b. Recap: Excellent reviews

6. July 26 Show: Janice, Chemaine
a. Kern County COVID-19 restrictions prevent TMC from meeting CDS guidance and
other requirements
i. Financial risk to show manager, risk of losing CDS charter
ii. Legal risk to BVSA
b. Tracy Donahue moved to change show to clinic, Kathy Carey seconded the motion
c. BVSDC will sponsor the clinic
d. Barbi Breen-Gurley is available for a two-day clinic
i. Clinician’s fee: $1000/day, ten rides
ii. Janice will act as Clinic Manager (thank you, Janice!)
iii. Contracted agreement with clinician
iv. BVSDC fee to riders: $135/ride
v. Rider has option of lesson or “Ride your test”

7. Refund from CDS for cancelled shows (June and probably July): Tracy
a. Insurance only will be refunded

8. Will we be able to hold shows in 2020?
a. Will discuss the October Bakersfield show with co-sponsors

9. Virtual Show Series: Chemaine
a. Corbin has the equipment to video riders and upload the videos to a judge
b. Would offer our members a way to earn awards even without being able to offer
"real" shows
c. Tabled in light of change of shows to clinics

10. Judges for upcoming shows: Chemaine
a. Attendees voted unanimously to offer clinics instead of shows in 2020 due to COVID
restrictions
b. Judge/clinician (Donna Richardson) for August show may not be available
i. New judge/clinician may be needed
c. September clinic: Clinician needed
d. Send your judge/clinician suggestions to Chemaine!
e. October 11 (Bakersfield)
i. Carolyn Lindholme: will discuss options with judge and co-sponsors

11. 2021 Shows and Judges: Chemaine
a. TBD in October & November

12. Dressage Court Footing Fundraiser: Lisa, Kurt, Janice, Chemaine
a. Tabled for immediate future

13. Faucet Grip fundraiser: Chemaine
a. Tabled until next meeting
b. A product to make your faucet easier to turn
c. They are offering a fundraising opportunity to us

14. Announcements: None

15. Discussion: N/A

16. Adjournment: 7:01 pm

Due to the continued "lockdown" here in Kern County, we are being forced to cancel our June 28, 2020 show. We sincerely apologize for the inconvenience. Entries and checks will be shredded. We will continue to hope that our July 26, 2020 show will be allowed by the county.

​We do have some good news however. Instead of Sunday's show, we have been able to change our clinic with "S" Judge Ulf Wadeborn to include Sunday. It will now be a two-day clinic (Sunday and Monday). ​We are offering two lesson options, both cost $125 and last for 45 minutes.

Option #1 - Riders can choose a standard lesson with Judge Wadeborn, working on whatever skills or movements of the rider's choice. 

Option #2 - Riders can choose a "Ride-a-Test" format where the horse and rider perform the test of their choice in front of the judge. The judge will then offer feedback and a mini lesson. The rider can then re-ride the test, incorporating the judge's feedback. 

Riders may choose to ride Sunday, Monday, or both days (depending on availability). If you are interested in participating in the clinic as a rider, please contact Chemaine Hurtado @ 805-340-3246 to schedule a day and time. Be sure to let her know which day(s) you would like to ride and whether or not you have a time preference.
​
Again, we offer our most sincere apology for the cancellation of our show. We're as disappointed as you are. Entries for the July show will be available on our website by July 1, 2020. In the meantime, we hope you will be able to join us for our two-day clinic with Ulf Wadeborn, "S" Judge, on June 28-29.