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Minutes of the February 3, 2020 General Meeting of the Tehachapi Mountain Chapter, CDS and of the Bear Valley Springs Dressage Club
Call to order: Chemaine Hurtado, President Time: 6:41 pm In attendance: Melissa Auman, Kathy Carey, Tracy Donahue, Cathi Estes, Chemaine Hurtado, Morgan Hurtado, Alexis Milton, Lizzie Novotny, Janice Polletta, Kathe Rich, Karen Sweaney, Mary Thompson Approval of the minutes of the January 14, 2020 Meeting: Janice Polletta, Second: Cathi Estes AGENDA: 1. Financial reports: Tracy TEHACHAPI MOUNTAIN CHAPTER · Treasurer's Report · February 1, 2020 BEGINNING BALANCE $399.20 Income $0.00 Total Income $0.00 Expenses CDS Bakersfield Show & Insurance Fees $185.00 CDS AA Clinic Fee $150.00 Total Expenses $335.00 ENDING BALANCE $64.20 BVS DRESSAGE CLUB · Treasurer's Report · February 1, 2020 EGINNING BALANCE $2,825.71 Income Membership Renewal $190.00 Food Cashbox Total $99.73 Total Income $289.73 Expenses Total Expenses $0.00 ENDING BALANCE $3,115.44 2. Confirmed show schedule and judges: Chemaine/Morgan a. All judges confirmed b. April 26, Bakersfield: Louise Koch "S" c. May 31, BV: Judge: Katy Barglow "R" d. June 28, BVS: Ulf Wadeborn e. July 26, BVS: Barbara Breen-Gurley "S" f. August 30, BVS: Donna Richardson "S" 3. WDAA Approval for August Show: Janice a. Shows will be listed in the CDS Omnibus, on the CWDA website, and in the CWA omnibus b. Donna Richardson, “S”, who is judging the August 30 show, is a National Level Western Dressage judge 4. Club Membership Renewals: Tracy a. 24 applications submitted, 18 BVS Club memberships paid and 1 non-BVS, contributing membership paid 5. Equestrian Advisory Committee Update: Tracy & Kathy a. Marquee to be placed at the entrance to the Equestrian Center i. It will feature upcoming events held by the seven equestrian clubs in BVS ii. Cost will be approximately $5k iii. The clubs will give their event/show schedules to Butch, who will add them to the marquee b. Fourth of July Parade i. The equestrian clubs are hoping for a large equestrian presence in the Fourth of July parade ii. This will be coordinated by the Horseman’s Club iii. Please consider participating so BVSDC is represented c. Attendance at EAC i. Cathy noted increased attendance at EAC ii. Upcoming events include formation of a drill team and a bomb-proof clinic 6. Day-after show clinic with judges: Chemaine a. No day-after show in Bakersfield (venue not available) b. Clinic rides will be 45 minutes with a fee of $120 c. Tracy is investigating insurance options 7. Riding Warehouse Giveaway: Karen a. Karen distributed coupons b. Coupon code: TMCDS c. Valid 2/1/20-2/10/20 d. Online, by phone, or in store e. Donna Fraser won the raffle 8. Announcements: a. “Drive with Me” clinic by Carriage Club b. February 27, 10 am, at EC c. No sign-up required, just show up 9. Discussion: All a. Dressage Court at EC i. Footing and arena placement neglected prior to shows ii. Court set-up not done by Butch iii. Previously implemented by Lois Quinn iv. Consider a sign-up sheet for volunteers v. Will be on the Agenda for the March meeting b. Junior Clinic i. Motion by Chemaine Hurtado for TMC to send a Junior to the CDS Junior Clinic, second by Kathe 1. Winner: Abigail Robbins: Congratulations! c. Chemaine inquired about interest in a Working Equitation (WE) clinic i. Show of hands indicated interest ii. Chemaine will contact Nicole Chastain who trains WE riders d. Chemaine opened discussion of sponsor prizes at shows i. We are seeking more sponsors ii. See our website for show award structure iii. We will post our shows on the United States Eventing Association (USEA) Area VI Eventing website 10. Adjournment: 7:22 pm
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Minutes of the January 14, 2020 General Meeting of the Tehachapi Mountain Chapter, CDS and of the Bear Valley Springs Dressage Club Call to order: Chemaine Hurtado, President Time: 6:36 pm In attendance: Melissa Auman, Kathy Carey, Sandy Criswell, Tracy Donahue, Cathi Estes, Kurt Herrmann, Chelsea Mers, Alexis Milton, Lizzie Novotny, Cynthia Peck, Janice Polletta, Kathe Rich, Abi Robbins, Sarah Robbins, Karen Rovnak, Karen Sweaney Approval of the minutes of the November 5, 2019 Meeting: Karen S., Seconded by Kathy C. AGENDA: 1. Financial reports: a. BVSDC: Beginning balance: $7244.58 Income: Banquet Payments: $1,115.00 Total Income: $1,115.00 Expenses: Year End Awards $ 75.00 Banquet $2,652.02 BVS Insurance $ 475.00 Arena Improvements $2,156.85 Have A Heart Donation $ 175.00. Total Expenses $5,533.87 ENDING BALANCE $2,825.71 b. TMC/CDS: Beginning balance: $1,459.15 Income: $ 0.00 Total Income: $ 0.00 Expenses: Year End Awards $ 550.00 Website Costs $ 29.95 CDS Show & Insurance Fees $ 480.00 Total Expenses: $ 1,059.95 ENDING BALANCE $ 399.20 2. Confirmed show schedule: Chemaine, Karen, Amy a. All show information is listed on website (thanks, Karen!) b. All are rated shows c. Planning for Tehachapi shows: Chemaine d. Planning for Bakersfield shows: Karen/Amy e. April 26, 2020: Bakersfield at the Gardiner Ranch - 24747 Sullivan Road f. May 31, 2020: Bear Valley Springs Equestrian Center g. June 28, 2020: Bear Valley Springs Equestrian Center h. July 26, 2020: Bear Valley Springs Equestrian Center i. August 30, 2020: Bear Valley Springs Equestrian Center j. October: Fall Show in Bakersfield (Date TBD) k. Annual Awards Banquet (Date TBD) 3. Confirmed Judges (Judges contracts and fees): Morgan a. April 26, Bakersfield: Louise Koch "S" b. May 31, BV: Judge: Katy Barglow "R" c. June 28, BVS: Ulf Wadeborn d. July 26, BVS: Barbara Breen-Gurley "S" e. August 30, BVS: Donna Richardson "S" 4. Western Dressage Rule Changes and the impacts to our shows: Alexis a. There are no rule changes for California b. Western dressage will be under the auspices of the California Western Dressage Association (CWDA) c. Our shows will be included in the show listings on the CWDA website d. Three dollars will be added to each western dressage entry fee to cover CWDA administrative fees e. A link to CWDA will be added to our website f. Please see the copy of the CWDA Memorandum of Understanding addendum to these minutes (see below). For original PDF, please see the website or email Kathe at katherich@gmail.com 5. Club Membership Renewals: Tracy a. Most memberships have expired: All members, please renew 6. Equestrian Advisory Committee Update: Tracy & Kathy a. The committee did not meet this month, so no updates b. Next meeting will be February 2, so look for updates at the February meeting 7. Meeting schedule discussion: All a. The first Monday of the month 8. How do we want to structure a day-after show clinic with judges: Chemaine a. Chapter event or private event? b. To be researched and discussed going forward 9. CDS plates: Karen a. Awarded by CDS to riders at all levels b. Will be distributed soon 10. Riding Warehouse (RW) Giveaway: Karen a. Riding Warehouse will award $25 gift certificates in a random drawing b. To be entered in drawing: See and “Like” their page on FB c. RW will sponsor a virtual meeting and award significant discounts for our chapter d. Karen S. will solicit “swag” for show entrants/winners 11. AA and Junior clinic drawings a. AA Clinic i. Clinic entry is free to winner, but winner must cover travel, lodging, food, stabling, and other associated expenses ii. Entrants MUST attend all three days of the clinic iii. Southern CA: May 1-3 iv. Central CA: March 27-29 v. Winners: Liz Rogusz, Alternate: Donna Frazier, Second alternate: Amy Smith b. Junior clinic: Chemaine will contact Juniors regarding the clinic, which will be held in late February 12. Announcements & Discussion a. Karen: Check us out on Facebook & the chapter website b. Notify Karen of suggestions c. Show entries will be on the website d. Please send photos for inclusion on the FB page & show entries 13. Adjournment: 7:08 pm ADDENDUM
California Western Dressage Association 2020 Statewide High Point Program Memorandum of Understanding (MOU) CAWDA Show Season – 1/1/2020 – 11/1/2020 Thank you for your interest in participating in the 2020 California Western Dressage Association (CAWDA) Statewide High Point program. In consideration for participating in the 2020 CAWDA High Point Program, CAWDA will:
In consideration for CAWDA approval, each show listed on Page 4 of this document:
Shows submitted for CAWDA High Point program recognition must be submitted at least 30 days prior to show date. Shows requested for recognition within 30 days of the show date will not be recognized. Show management must carry appropriate liability insurance. CAWDA is not responsible for any liability incurred at show venues and has no financial stake in the show other than listing the show in its CAWDA High Point program. It is recommended that the show manager sign up for the CAWDA newsletter on its Home page at https://cawda.org. Notices of upcoming high point shows are announced through this e-newsletter. Show managers can find the CAWDA High Point Rules for participants at this link: 2020 CAWDA Statewide High Point Rules and the list of High Point shows at this link: 2020 CAWDA High Point Shows. WDAA rules can be found at: http://westerndressageassociation.org/western-dressagerules-tests/ WDAA tests can be found at: http://westerndressageassociation.org/wdaatests/. CAWDA or the show management has the right to cancel this agreement with 30 days written notice. MINUTES OF THE 11/05/19 GENERAL MEETING OF THE TEHACHAPI MOUNTAIN CHAPTER/CDS AND OF THE BEAR VALLEY SPRINGS DRESSAGE CLUB The meeting was called to order at 6:27 p.m. Chemaine welcomed the members and requested the secretary to note this meeting’s attendees as follows: Kathy Carey, Tracy Donahue, Sherri Grace, Chemaine Hurtado, Alexis Milton, Janice Polletta, Kathe Rich, Karen Sweaney. Chemaine presented the agenda. 1. Covering additional judge expenses a. Lois & Terri provided food and lodging for judges in the past. Going forward, the club/association will need to cover this cost. b. Discussion:
2. Western Dressage a. Chemaine has assured that all judges will be certified for Western Dressage 3. Show Dates a. Chemaine has verified that the Equestrian Center will be available for shows on the Sunday of the last weekend of each month 4. Tentative Spring Show in Bakersfield a. April 26, 2020 b. Bakersfield riders will set-up and break-down the arena, etc. c. Meeting in January 2020 will confirm and finalize details d. Please see the Addendum (scroll down) for additional information 5. Website (Janice P.) a. It was not possible to transfer the web address, so there is a new web address: tmcdressage.org b. This incorporates BVSCD c. The website will include membership forms, CDS forms, and show entries 6. Membership a. Please print up the membership form from the website and mail to Tracy 7. Facebook a. Chemaine proposed, and Karen seconded, a motion to devise a Facebook page for BVSCD b. Chemaine and Karen will be administrators 8. Meetings a. Second Tuesday of each month at Chemaine’s house b. Next meeting: January 14, 2020, 6:30 pm c. Potluck? TBA 9. Equestrian Center, Kathy Carey a. Plants in the dressage court need to be watered three times per week
c. Please pick up your horse’s poop!! Thank you. Meeting adjourned at 7:21 pm. Minutes respectfully submitted by Kathe Rich, Secretary AddendumAddendum: Spring Horse Show held in conjunction with GEAHS
Proposed Show Date: Sunday, April 26, 2020 with Sunday, April 19, 2020 as an alternate date Day of Show: • Show Secretary - checks in riders (Amy Smith?) • Tabulator(s) - calculate scores (Marci Cunningham & Charlotte Saunders?) • Scribe - records judge’s comments • Runner - gathers sheets from the judge’s booth • Ring Steward - lets riders know when they’re “on deck” to show • Food - GEAHS will ask ranch about a taco truck. TMC TMC will ... Complete all paperwork which includes: • Arrange the show date with CDS • Pay CDS fees and insurance for Saturday and Sunday • Arrange and collect entries • Schedule ride times • Arrange and pay judge • Supply ribbons and cash awards • Submit scores to CDS • Arrange an EMT GEAHS GEAHS will ... Secure the facility which includes: • Arrange for shallow drag of arena and warm up area • Dressage Court Set Up - on Saturday morning to allow riders to school in the afternoon • Judge’s tent/table/two chairs • Show office table and chairs • Clean-up crew - clean grounds, dismantle court, pack up judge’s area (with all riders cleaning up their trailer area) • Porta-potty Expenses & Profits • Each club/chapter will keep a detailed list of expenses and money earned. • All expenses will be covered by show revenue (entries and sponsorship). • Any “profit” earned from show entries and/or sponsorship will be divided between the Tehachapi Mountain Chapter (TMC) of CDS and the Golden Empire Arabian Horse Society (GEAHS) with a percentage going to TMC and a percentage to GEAHS. • If GEAHS wishes to run a silent auction, they will provide all auction items and may keep all proceeds without splitting the proceeds with TMC. |